Your username is your Gmail email address and your password is that one-time-use password you created earlier.This time, I also got a letter from ZDNet reader Carmela, who asks: I dont like the idea of backing up Gmail to another cloud provider.I dont want to pay another fee and I dont want yet another cloud provider to have my email.Is there a simple-to-use app that can actively backup my personal Gmail account to my Mac As it turns out, there is a program that does just what Carmela asks for.
Mail Archiver X There are several versions of Mail Archiver X, including a free 10-day demo mode and a pro server mode. But, according to the programs author, the version most folks will want is the Standard edition that has a one-time 44.95 fee. Gmail Inbox By Gmail Archive Emails FromMail Archiver X will archive emails from many email clients (Apple Mail, Outlook, and Thunderbird) as well as cloud accounts like Gmail and Exchange (although you can only backup Exchange via your email client). I, of course, was concerned specifically about personal Gmail account backup. It will store it in a mbox format, which allows the Mail Archiver X client to browse and search messages as if it were an email client. That format also allows message conversion to other client formats. Two other formats, Evernote and FileMaker, intrigued me, but I ultimately decided to skip them. Evernote wouldnt meet Carmelas requirement of keeping the messages entirely local. FileMaker, for those who arent familiar, is one of the longest-running Mac database apps, owned through Apple spinoff Claris International, Inc. This is the format I set up because this is the one format that allows you to get at your messages right from the Finder interface and Preview. Once I downloaded the application from the companys online site, I ran the installer. I then dragged and dropped the license registration file onto the registration screen to enable unrestricted use of the Standard edition: Preparing for Gmail The way Mail Archiver X does its magic with Gmail is using Gmails IMAP (Internet Message Access Protocol) interface. Before you try to connect Mail Archiver X to Gmail, youll need to make sure you can use this interface. ![]() Once you do, scroll to the bottom of the page and click Save Changes. This is how you can let third-party apps connect to your Gmail account without giving them your primary password. Its also the only way you can let outside applications access your Gmail if you have multi-factor authentication enabled. Still in Gmail, hit your user profile icon and then choose Manage your Google Account: Choose the Security tab at the right, then click App passwords: Youll want to select Other from the Select app dropdown, and then enter the name Mail Archiver X. Connecting Mail Archiver X to Gmail IMAP Once you launch Mail Archiver X, youll be presented with this start screen: Youll want to tap the Setup Wizard and youll be given a choice. Choose IMAP Account: Youll first need to enter your IMAP information from Gmail: Here are a few notes. First, the Account Name becomes the folder where your PDFs are stored. You can backup multiple Gmail accounts, so its a good idea to make this clear and simple.
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December 2020
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